Evidencing student employability skills and careers guidance provision

Recording employability skills, careers guidance provision, activities and events is essential to evidencing the quality and the impact of your careers programme and helping your school to provide students with the best possible careers service.

Evidencing skills and careers guidance provision is made easy with Grofar as these 4 steps demonstrate.

1) Add activity to a student

Activity is added to a student timeline automatically after a scheduled activity, event or one to one counselling session. Activities can also be added manually by a member of the careers service or by a student themselves. Activities can be added to individual students or entire groups of students.

Add Student Activity

2) Review activity on the student timeline

Activity is record against a student timeline so that a full history of careers guidance provision is logged.

Student Activity Log

3) Employability skills and provision overview on student profile

See a summary of student employability skills and provision on the student passport. The skills section shows the number of activities where skills have been evidenced and a spider chart to highlight strengths and skills gaps.

Student Passport

4) See provision recorded in the student database

Provision for each student is highlighted in the student database so you can ensure each student receives the necessary careers guidance and those lagging behind can be easily identified.

Student Database

 

Grofar Product Update

The team have been busy collecting feedback and fulfilling our commitment to improving Grofar. We will release new features and updates every 2 weeks which I look forward to sharing with you.

I am delighted to take you through some of our recent product updates.

Careers Plan – Student Entitlement Statements

The Careers Plan generator now includes a section for you to define Student Entitlement Statements for each year groups. As with all other sections within the Careers Plan, we provide you with example text so you are not starting from scratch!

Careers Plan Student Entitlement Statements

Did you know you can host the Careers Plan on your website and changes are updated automatically?

Student Passport – What Have I Learnt?

All student activity is automatically logged to their Student Passport. We have added the “What I Learnt” feature to capture student’s thoughts immediately after an activity. Students are prompted by an email and within the Student Portal to record “What I Learnt”.

Student Activity Log What Have I Learnt

Did you know you can filter the Students Database by the students who have completed Action Plans, making it very easy to identify those who have not?

One to One Meetings – Meeting Alerts

Improvements to the One to One Meeting Manager mean that you are now alerted immediately within Grofar when a student requests a One to One meeting. A new Pending Meetings tab makes it very easy to manage all new requests. We have also added the ability to easily assign Careers Advisers and meeting rooms to meeting slots.

One to One Meeting Alerts

Did you know you can set up multiple recurring One to One meeting sessions to create a flexible and open Careers Service that students can engage with at times that best suit you and them?

Business Database – Google Maps

We have integrated with Google Maps to enhance the Business Passport and allow you to get a better understanding of your business network.

Business Database Google Maps

Did you know that all Careers activity is recorded against a Business Passport so that you can easily maintain a full history of all Business engagement?

Careers Silver Bullet?

In Sir John Holman’s 2014, Gatsby report he said that there was no “silver bullet” that would of itself transform the quality of careers advice in schools. Instead, he said schools needed to provide a series of measures to a high standard.

His views are based on extensive research in the UK, Canada Germany, Holland, Finland, Ireland and Hong Kong. The English government has welcomed the eight Gatsby Benchmarks believing that they provide an important framework of activities and philosophy of what good CEIAG looks like.

The Benchmarks cover all aspects of CEIAG, from achieving a stable careers programme and making this known and understood by students, parents, teachers, governors and employers to providing personal career guidance, best provided by a qualified and registered career adviser. There are also benchmarks for learning from LMI, encounters with employers, FE, HE and other learning providers, work experience and linking curriculum learning to careers.

Career professionals will applaud the focus but for hard worked career coordinators and career leaders, the level of expectation, planning, management and organisational skills should not be under estimated. PricewaterhouseCoopers (PwC) was asked to calculate the cost of providing such services and estimated it would be £207 million in the first year and £173 million a year thereafter, or just under £45,000 per secondary school in England. Professional career guidance and management and admin skills of this breadth do not come cheaply.

At Grofar, we cannot of course offer a silver bullet but what we can do is help schools achieve many of the objectives set out in the Gatsby report, as the table below shows:

 

Gatsby Benchmark How Grofar Supports This Benchmark
1. A stable careers programme: Every school and college should have an embedded programme of careers education and guidance Easily create a professional school Careers Plan with templated information

Action Plans can be created for students

2. Learning from career and labour market information: Every pupil, and their parents, should have access to good quality information about future study options and labour market opportunities and the support of an informed adviser to make best use of available information. Specific portals for different users

One to One Meeting Organiser will help facilitate face to face careers advice to build confidence and motivation.

Careers Noticeboard

Resources Library – will provide access to online tools.

Destination Data collection tool

3. Addressing the needs of each pupil: Opportunities for advice and support need to be tailored to the needs of each pupil. Careers Dashboard

Individual Student Passports

Student Target Groups

Individual Student Action Plans

Caseload manager

One to One Meeting Organiser

4. Linking curriculum learning to careers: All teachers should link curriculum learning with careers. Schools can link to curriculum information in Careers Plan in order to determine and plan curriculum integration activities
5. Encounters with employers and employees: Every pupil should have multiple opportunities to learn from employers about work, employment and the skills that are valued in the workplace. Business Database, Business Comms and Business Signup to record contacts

Alumni Database, Alumni Comms and Alumni Signup to record contacts

6. Experiences of workplaces: Every pupil should have first-hand experiences of the workplace through work visits, work shadowing and/or work experience Work Experience Organiser linked to Student Action Plans will offer high quality work experience linked to Student studies

Work Experience Placement Manager to manage process

7. Encounters with further and higher education: All pupils should understand the full range of learning opportunities (academic and vocational) that are available to them. Event Planner to help organise higher education events

Action Plan to allow recording and planning of Students Careers focus and direction.

One to One Meeting Organiser will help facilitate face to face careers advice to build confidence and motivation.

8. Personal guidance: Every pupil should have opportunities for guidance interviews with a career adviser. Student Action Plans to record student aspirations

One to One Meeting Organiser will help facilitate face to face careers advice to build confidence and motivation.

Resources Library – will provide access to online tools.

 

Grofar offers a complete careers administration system from just £495 per annum for a school with under 800 students, making it an extremely cost effective option for schools who want to improve the careers service they offer to their students and relieve their staff of much of the admin burden.

For further information about Grofar, including the features of the Grofar Careers Plan and the Grofar Careers Solution, please email info@grofar.com  to speak to a member of our friendly team and to sign up to a no obligation free trial.